REGISTRATION POLICIES

By registering for RIMS LIVE 2021, you hereby acknowledge and agree that you have read, understand, and will comply with the terms and conditions set forth in this Agreement.

 

If you are registering on behalf of another individual, it is your responsibility to ensure the person participating is aware of these terms and accepts them. By completing the registration on behalf of another individual you are warranting that you have made the Participant aware of these terms and that they have accepted these terms listed below.

TERMS AND CONDITIONS

Virtual Event Content
You acknowledge and agree that RIMS, in its sole discretion, reserves the right to change any, and all aspects of the Event, including but not limited to, the Event name, themes, content, program, speakers, performers, hosts, moderators, venue, and time. The Event content shall be recorded by RIMS and will be accessible to paid Participants.

Virtual Event Access
By registering, attending, or viewing the Event, you agree not to rebroadcast, re-transmit, record or share any of the Event content without express written permission from RIMS as these actions are strictly prohibited. Only confirmed registrants for the Event will be allowed access to the general session, keynotes, conference finale, education sessions and the RIMS Virtual Marketplace. To be a confirmed registrant, you must have paid the Event registration fee in full. You will not be granted access until your full payment has posted to your account.

A few days before the Event, you will receive a unique login for the virtual experience platform. Please do not share links. This login can only be used by the confirmed registrant and cannot be shared. Logins are closely monitored to prevent unauthorized persons from participating in the event. RIMS will disable access for any registrant who is found to have shared their registration login information.

Membership Status and Pricing
RIMS will assign the lowest possible registration rate based on your membership status and category. RIMS members must be in good standing (dues are up to date) at the time of registration and at the time of the event. If someone registers as a member and their membership expires prior to the event, RIMS has the right to adjust the registration fee to non-member status and issue a balance due for the difference in member to non-member fees. If a registrant does not renew their membership or pay the non-member rate differential, their conference status will be changed from “confirmed” to “pending.”

Third member organizational membership discount must meet the qualifying criteria:

  • Must maintain two confirmed and active organizational professional members to receive the full-conference registration rate. Discount will be removed for registration not meeting the above qualifying criteria, registration fee will be adjusted with a balance due.

Promotional Codes and Discount Codes
RIMS will void promotional and discount codes if the registrant is not the authorized user. Registration status will be "pending" until the appropriate fee has been paid. Combining promotional and discount codes are prohibited and cannot be combined with any other offers. One offer per registration transaction.

Continuing Education
CE credits are offered in this program for a non-refundable application fee of US $100 for RIMS members, and US $150 for non-members. This single fee covers all license types inclusively; you will not need a separate fee for each license. Details are available at www.RIMS.org/CECredits.

Payment Instructions - RIMS Federal Tax ID# 13-1860397
Online Registrations completed with credit card payment are processed immediately. RIMS accepts American Express, MasterCard, and Visa.

For registrations that require request for invoicing, please register online at www.RIMS.org/Register. Options to pay by check and wire transfer are available online.

Checks and wire transfer payments must be received by April 12, 2021. After April 12, 2021, RIMS cannot guarantee check and bank transfer payments will be processed prior to the beginning of the Event, and you may be asked to provide a credit card for payment to receive access to the virtual platform.

Phone, mail, and faxed registrations will incur a US $50 non-refundable service fee and must include a valid credit card payment; notice to pay by check or bank transfer will not be processed.

Faxed submissions are typically processed within 3-5 business days. RIMS reserves the right to charge the credit card for the actual amount due based on registration data and membership status regardless of what you have selected.

To avoid the $50 service fee, register online at www.RIMS.org/Register. Option to pay by check and wire transfer are available online.

All checks must be made payable to: Risk and Insurance Management Society, Inc. (RIMS, Inc.)

Check payments via regular mail must be sent to:

Risk and Insurance Management Society, Inc., P.O. Box 95000-2345, Philadelphia, PA 19195-2345

 

Check payments via express or overnight mail must be sent to:

Image Remit, 205 North Center Drive, North Brunswick, NJ 08902, Attention: P.O.B. 95000-2345

 

Wire Transfers

Bank transfers are payable only in U.S. dollars drawn from a U.S. bank. Registrant is responsible for all bank charges, including a US $30 RIMS bank transfer fee, which must be added to the total amount transferred. RIMS is not responsible for any of the bank fees related to this wire transmittal. You must specify to your bank that ALL BANK FEES MUST BE PREPAID BY YOU, including currency exchange fees, all wire fees, bank transfer fees, etc., or your registration may not be paid in full after these charges are deducted from your payment.

Your bank must include your name and registration badge number with the transmittal. Without this information, we may not be able to properly credit your account.

Submissions by mail are typically processed within 10-15 business days. If you have any questions, please contact RIMS_Registration@goeshow.com.

RIMS is not responsible for delayed mail or incorrectly addressed correspondence. Please note: Registration is pending until full payment is received.

Cancellations and Refunds

  • All registration cancellations must be in writing by emailing RIMS_Registration@goeshow.com. 
  • Cancellations by March 19, 2021 will receive a full refund minus a $250 cancellation fee.
  • Cancellations after March 19, 2021 are nonrefundable.
  • All administrative fees and additional registration items such as the continuing education credit are non-refundable.
  • If RIMS cancels or postpones the Event, attendees can transfer their registration fee to another RIMS event within the next 12 calendar months at no additional cost.  
  • Attendees who do not attend the Event and/or do not contact RIMS via written correspondence during the set window as directed above will be responsible for the full attendee registration fee. 
  • RIMS reserves the right to cancel the Event if force majeure conditions warrant. In the event of such a cancellation, registration fees will be refunded.
  • Refunds will be processed after the conference.

*Policy subject to change.

 

Substitutions and Downgrades

  • Registration downgrades must be submitted in writing by emailing RIMS_Registration@goeshow.com. All requests are subject to a US $75 administrative fee.
  • Substitution of registrations is permitted prior to the Event and will include an administrative fee of $100. Send the name of the registrant and substitute attendee's name and contact information to RIMS_Registration@goeshow.com.
  • Only one substitution is permitted per original registrant.
  • If a RIMS member transfers their registration to a nonmember, the nonmember must do one of two things: Pay the difference of the RIMS member and nonmember price at the time of the transfer or become a RIMS member at the time of transfer.
  • If an attendee chooses the option to transfer the registration to another RIMS event, they are responsible for paying any price difference (if applicable) and administrative fee of US $75. Transfer requests must be received no later than March 19, 2021 and must be sent by email to RIMS_Registration@goeshow.com.

Photo/Video Release
By registering and participating in the Event, you acknowledge and accept that photographs or video taken of you by the Risk and Insurance Management Society, Inc. (RIMS) or its service providers, may be used for promotional materials of RIMS, including but not limited to use in annual reports, magazines, future conference programs, or other promotional materials, and on the Internet by RIMS and its service providers. RIMS reserves the right to publish the names of Event participants in production materials and on the Internet by RIMS and its service providers. Attendee shall have no right of approval, no claim to financial compensation, and no other claim arising out of such use of the attendee’s name, likeness, image, voice, statements, and/or surroundings.

Use of Site Material
The contents of the Event website are protected against unauthorized use in the United States and other countries by copyright and other intellectual property laws. RIMS authorizes you to view and download a single copy of the material on this website solely for your personal, noncommercial use. You must retain all copyright and other proprietary notices contained in the original material on any copy you make of the site material. You may not sell or modify our site material or reproduce, display, publicly perform, distribute, or otherwise use the material in any way for any public or commercial purpose. The names, marks, and logos appearing on this website are, unless otherwise noted, trademarks owned by or licensed to RIMS. The use of these marks, except as provided in these terms and conditions, is prohibited. If you violate any of these terms, your permission to use the site material automatically terminates and you must immediately destroy any copies you have made of the material.

Prohibited Conduct

  • Disruptive Conduct. You acknowledge and agree that RIMS reserves the right to remove you from the Event if RIMS, in its sole discretion, determines that your participation or behavior creates a disruption or hinders the enjoyment of the Event content by other attendees.
  • Recording, Live Streaming, and Videotaping. Participants may not record or broadcast audio or video of sessions the Event.
  • Unethical/Non-Compliant Business Practices. RIMS reserves the right to deny participation to anyone who engages in or is reputed to engage in unethical or non-compliant business practices.

RIMS Respects Your Privacy, Mailing List
RIMS provides the attendee mailing list to exhibitors for a one-time usage (no emails included). If you wish to be excluded from the mailing list, check the respective box during the registration process.

Demographic and Contact Information
Your name, address, phone number, email address, individual and company demographic information are part of your registration. If you attend sponsored sessions/events, you will be releasing your information to that exhibitor/sponsor.

By registering for or attending the Event, you give permission for your contact information to be shared with associated third-party vendors and sponsors and be included in the RIMS attendee list.

Conference Code of Conduct
RIMS is dedicated to providing a harassment-free Event experience for everyone, including speakers, sponsors, exhibitors, staff, vendors, and attendees. We do not tolerate unacceptable behavior by conference participants in any form.

“Unacceptable behaviors” include intimidating, harassing, abusive, discriminatory, derogatory, or demeaning conduct by any participant at the Event or related events.

“Harassment” includes offensive verbal comments, stalking or following, harassing photography or recording, sustained disruption of talks or other events, or inappropriate physical contact.

If a participant is asked to stop any unacceptable behavior, the participant is expected to comply immediately. If a participant does not comply, he or she may be asked to leave the Event without a refund at the sole discretion of RIMS.

We encourage you to help us create a positive Event environment for everyone and ask you to be mindful of your surroundings and of your fellow participants. Please alert conference staff if you notice a dangerous situation, see someone in distress, or have any concerns.